AGM 2026 Notification:
NOTICE IS HEREBY GIVEN THAT THE THIRTY SIXTH ANNUAL GENERAL MEETING OF THE WESTCLIFF RUGBY FOOTBALL CLUB LIMITED (The Company), BEING RESPECTIVELY THE 72nd AND THE 103rd ANNUAL GENERAL MEETINGS OF THE ASSOCIATIONS FORMERLY KNOWN AS THE OLD WESTCLIFFIANS RUGBY FOOTBALL CLUB LIMITED AND THE OLD WESTCLIFFIANS RUGBY FOOTBALL CLUB, WILL BE HELD AT “THE GABLES” AIRPORT BUSINESS PARK SOUTHEND, CHERRY ORCHARD WAY, ROCHFORD ESSEX ON 11th June 2026 AT 19.00PM FOR THE FOLLOWING PURPOSES;
1. To adopt the Minutes of the 71st Annual General meeting of the Company;
2. To receive and adopt the report of the Chairman;
3. To receive and adopt the accounts from the Financial Director;
4. To receive a report on Senior Rugby (Men & Ladies) from the Director of Rugby;
5. To receive a report on Youth & Mini (Boys & Girls) Rugby;
6. To set the rates of subscription for the ensuing year;
7. To elect the Clubs Honorary President and the Officers of The Company for the ensuing year;
8. To elect and re-elect honorary vice presidents
9. To transact the ordinary business of the Annual General Meeting.
Notes:
Nominations for the positions of Chairman, Club Secretary, Club Treasurer and the other Director roles will need to be submitted to [email protected] at latest a week prior to the AGM. Nominations must indicate which role is the nomination relates to and it must be seconded. Nominator and Seconder must be Club members who are without membership fee arrears. Including the Chairman, Club Secretary, and Club Treasurer who are also Directors, the Committee will consist of eight (8) Directors.
No member shall be entitled to vote unless all monies due in respect of current subscriptions for the year 2025/2026 have been paid to the Company.
Any member may appoint a proxy to exercise any or all of their rights to attend, speak and vote at the meeting of which notice is hereby given. The notification of the appointment of a proxy must be in writing signed by the Member making the appointment and given not less than 48 hours before the date of the meeting or any adjournment::-
By email, to [email protected] – if emailing you must also arrange for the proxy to present the signed copy of the form at the meeting;
By post, addressed to the Company Secretary at The Gables, Airport Business Park Southend, Cherry Orchard Way, Rochford, Essex SS4 1YG
BY ORDER OF THE BOARD
Volunteer Opportunity: Junior Coaching Assistants (Westcliff Lion Cubs)
Are you working towards your Duke of Edinburgh (DofE) Award, or are you a young person looking to kickstart a career in sports coaching? The Westcliff Lion Cubs are looking for energetic, reliable, and fun-loving volunteers to join our Saturday morning coaching team!
This is a fantastic opportunity to gain hands-on experience, build your confidence, and give back to the local rugby community.
The Details
Location: Westcliff RFC
When: Saturday Mornings
Hours: 9:10 AM - 11:30 AM
Session 1 (Ages 2–3): 9:30 AM – 10:15 AM
Session 2 (Ages 4–5): 10:30 AM – 11:15 AM
What You’ll Be Doing
You won’t just be standing on the sidelines! You’ll be right in the mix, helping our lead coaches deliver high-energy sessions. Your role will include:
Setting up fun drills and obstacle courses.
Encouraging the children and helping them stay engaged.
Demonstrating basic movements (running, catching, and scoring tries!).
Being a role model for our youngest rugby players.
What’s In It For You?
DofE Completion: We are happy to act as your "Assessor" and sign off on your volunteering hours.
CV Building: Gain real-world experience in leadership, communication, and childcare.
Expert Guidance: Work alongside experienced coaches who can provide feedback and references.
Community Spirit: Become a valued part of the Westcliff RFC family.
Who We’re Looking For
You don't need to be a rugby expert (though it helps!). We just need people who are:
Enthusiastic: Can you bring a smile and high energy at 9:30 AM?
Reliable: The Cubs (and their parents) will be looking forward to seeing you!
Patient: Working with toddlers requires a calm and encouraging attitude.
How to Apply
If you're interested in joining the pride, please contact Karen 07970 253089 or Mark 07908 794349 for a quick chat!
Kids Rugby Parties at the Gables
Games / Coaching / Party food / party bags
contact Lorraine at [email protected]
Westcliff RFC is a community rugby club that is run solely for the benefit of its members. Our members are the life blood of the club without whom we simply wouldn’t exist. Get in touch to find out more.
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