Events

ANNUAL GENERAL MEETING 2025

22ND MAY 2025

19:00 PM

The Gables, Airport Business Park Southend, Cherry Orchard Way, Rochford, Essex, SS4 1YG

AGM 2025 Notification:

Distribution Via:

· RFU GMS E-mail 29th April 2025

· Club Website: 30th April 2025

· Club social media / Westcliff word 30th April 2025

· Various sections/age group managers 30th April 2025

· Clubhouse notice board 29th April 2025

NOTICE IS HEREBY GIVEN THAT THE THIRTY FIFTH ANNUAL GENERAL MEETING OF THE WESTCLIFF RUGBY FOOTBALL CLUB LIMITED (The Company), BEING RESPECTIVELY THE 71st AND THE 102nd ANNUAL GENERAL MEETINGS OF THE ASSOCIATIONS FORMERLY KNOWN AS THE OLD WESTCLIFFIANS RUGBY FOOTBALL CLUB LIMITED AND THE OLD WESTCLIFFIANS RUGBY FOOTBALL CLUB, WILL BE HELD AT “THE GABLES” AIRPORT BUSINESS PARK SOUTHEND, CHERRY ORCHARD WAY, ROCHFORD ESSEX ON 22nd May 2025 AT 19.00PM FOR THE FOLLOWING PURPOSES;

1. To adopt the Minutes of the 70th Annual General meeting of the Company;

2. To receive and adopt the report of the Chairman;

3. To receive and adopt the accounts from the Financial Director;

4. To receive a report on Senior Rugby (Men & Ladies) from the Director of Rugby;

5. To receive a report on Youth & Mini (Boys & Girls) Rugby;

6. To set the rates of subscription for the ensuing year;

7. To elect the Clubs Honorary President and the Officers of The Company for the ensuing year;

8. To elect and re-elect honorary vice presidents

9. To transact the ordinary business of the Annual General Meeting.

Notes:

Nominations for the positions of Chairman, Club Secretary, Club Treasurer and the other Director roles will need to be submitted to [email protected] at latest a week prior to the AGM. Nominations must indicate which role is the nomination relates to and it must be seconded. Nominator and Seconder must be Club members who are without membership fee arrears. Including the Chairman, Club Secretary, and Club Treasurer who are also Directors, the Committee will consist of eight (8) Directors.

No member shall be entitled to vote unless all monies due in respect of current subscriptions for the year 2024/2025 have been paid to the Company.

Any member may appoint a proxy to exercise any or all of their rights to attend, speak and vote at the meeting of which notice is hereby given. The notification of the appointment of a proxy must be in writing signed by the Member making the appointment and given not less than 48 hours before the date of the meeting or any adjournment:-

By email, to [email protected] – if emailing you must also arrange for the proxy to present the signed copy of the form at the meeting;
By post, addressed to the Company Secretary at The Gables, Airport Business Park Southend, Cherry Orchard Way, Rochford, Essex SS4 1YG

BY ORDER OF THE BOARD